Reports

Compare Purchase Activity by Supplier

Supplier Details is a receiving summary despite its older Sale labels. Read each row as purchase activity grouped by supplier, then reconcile the totals with the Purchase register.

Menu path
Reports -> Purchase -> Supplier -> Supplier Details
Verified from
Posnic demo and current POS source reviewed on 2026-09-08
Technical source evidence

demo.posnic.io Supplier Reports -> Supplier Details captured 2026-09-11, frontend/modules/supplierReport.html Supplier Details table filters pagination and export, frontend/static/script/js/modules/js/report_suppliers.js supplierreportTable, api/src/controllers/receivings.controller.js supplierReceivingReportTable, api/src/models/receiving.model.js supplier receiving aggregation

Supplier purchase summaryLive demo captured 2026-09-11. The table groups receiving activity by supplier even though legacy column labels say Sale.

Run the Summary

  1. Open Reports -> Purchase -> Supplier.
  2. Choose Supplier Details.
  3. Open the filter and select the date range and one or more branches.
  4. Apply the filter and review the displayed row count.
  5. Increase rows per page or move through every page.
  6. Refresh after purchases are received, edited, returned or cancelled.

Interpret the Legacy Labels

Displayed columnOperational meaningCheck
NameSupplier name grouped from receiving records.Match the supplier master record.
PhoneSupplier phone retained for identification.Do not merge suppliers on phone alone.
No. Of SaleNumber of qualifying receiving/purchase records.Read this as purchase count.
Avg.SaleAverage receiving value for the supplier.Read this as average purchase value.
Total SaleCombined receiving value for the supplier.Read this as total purchased value.

Export and Reconcile

  • The CSV requests all matching suppliers, not only the visible page.
  • PDF, CSV, Excel and Email above the report use the shared report export surface.
  • The report does not prove that supplier invoices have been paid.
  1. Apply the final scope before export.
  2. Use Export All To CSV to create supplier-reports.
  3. Compare supplier count and value with the Purchase Register for the same dates and branches.
  4. Review Return Purchase separately before reconciling a supplier statement.
  5. Record unexplained differences and their owner.

Troubleshooting

SymptomCheckAction
Supplier is missingDate, branch, receiving records and supplier identityCorrect the scope or source purchase, then refresh.
Count seems wrongWhether draft, cancelled or returned purchases qualifyCompare document ids in Purchase Register.
Labels say SaleCurrent legacy headingsInterpret these rows as receiving activity; use Supplier Based Sale for downstream sales.
Export is disabledRows, plan and Report Read accessCorrect access or filters without fabricating data.

Related Manual Pages

Reports Purchase Register The Purchase report is the operational goods-in register. It answers which completed purchases entered a branch, which supplier supplied them, which item quantities were retained and what those lines cost. Reports Purchase Return Register The Purchase Return report is the audit trail for goods sent back to suppliers. It separates return documents from product-level movement so operators can reconcile supplier credit, stock reduction and the original receiving record. Reports Supplier Product Summary Supplier Based Product groups catalog items by supplier. It answers how many products are associated with each vendor and their stored selling value, not how many units were purchased or sold. Reports Supplier Sales and Profit Supplier Based Sale connects sold items back to their supplier association. It is a merchandising view for comparing downstream sales, not a supplier payment or purchase ledger. Purchase Supplier Profile The supplier profile is the purchasing memory for a vendor: contact details, purchase totals, recent bills and document preview all sit beside the supplier list.